Monthly Business Meeting Minutes- February 5, 2019
The
Trafford Borough Council held its monthly business meeting on Tuesday, February
5, 2019, at 7:00 p.m., in the Council Chambers.
Council
President, Kris Cardiff, called the meeting to order and led the Pledge of
Allegiance and Moment of Silence.
Roll
Call of Attendance by Borough Secretary, Nina Solivan:
(Present) Kris Cardiff, Council President Craig
Alexander, Solicitor
Casey
Shoub, Council Vice-president Don Glenn, Engineer
Leslie Peters,
Councilmember Louis Corrales, Public Works Foreman
Cheryl Petersen, Councilmember Ed Grant, Penn Township EMS
Joshua Sanders,
Councilmember Ed Llewellyn, Mayor
Steve
Perovich, Councilmember
(Absent) Zackery
Cole, Councilman John Eliyas, EMC and Brian Lindbloom, Fire Chief
Notice
of Executive Sessions held January 22, 2019, for matters of personnel and on
February 5, 2019, for matters of litigation.
Minutes: A motion “to accept the minutes of January 2, 2019, regular
meeting” was made by Councilman Sanders and seconded by Councilman Perovich.
The motion carried unanimously 6-0.
Payment of Bills: A motion “to approve the expense voucher list dated, February 5,
2019” was made by Councilman Sanders and seconded by Councilman Shoub. The
motion carried unanimously 6-0.
Public Comment:
Delores
Sutton 601 Brinton Avenue- Ms. Sutton inquired about the progress of the
landslide at Seventh Street and Brinton Avenue. Ms. Sutton also inquired about
the timeline for removal of debris under the Wallace Avenue Bridge and possible
dredging. Ms. Sutton also questioned if there are any ordinances in place that
allow the Code Enforcement Officer or Fire Chief to inspect vacancies to ensure
all units have smoke detectors, fire extinguishers etc.
Patricia
Paola 74 First Street- Mrs. Paola questioned what transpired at the meeting on
the AED’s.
Borough
response- Mayor Llewellyn reported there was a meeting between Councilman Shoub,
Larry George, the Police Chief, and the Mayor. At this time the police
department will not accept the donation because it did not go through the
proper channels. In order for the Police Department to accept donations, they
must be approved by the Borough Manager and the Solicitor.
Don Glenn, Engineer:
Don
requested approval for a change order relating to Murrysville Road, decreasing
the number of quantities originally bid. This change order will save the
borough $13,365.40, the contract bid only provides an estimate of quantities.
In this case, there was an overestimate.
A
motion “to approve a change order to Victor Paving, saving the borough
$13,365.40” was made by Councilman Shoub and seconded by Councilman Sanders.
The motion carried unanimously 6-0.
Don
received a response letter from PennDOT stating they will take care of the
drainage issues on Route 130.
Don
reported the borough received a partial reimbursement for the grow grant in the
amount of $10,248.00. The Borough Secretary called and inquired where the
additional funds were. Alcosan pays a portion and the final balance will be
forthcoming.
Don
reported BY Park restroom renovation project is virtually complete. Thanks to
Public Works Foreman Lou Corrales we were able to obtain additional funding
from the county. The additional funding will allow the contractor to paint the
rafters and add concrete. The original contract amount for this project was
$31,350.00.
We
have received two invoices from the contractor, one was submitted on December
31, 2018, in the amount of $21,732.75 which leaves a remaining contract balance
of $9,617.75. the second invoice was submitted on January 17, 2019, in the
amount of $6,369.75. Don requests council approval of these invoices to allow
the county to pay the contractor. This leaves a balance of $3,247.50 which we
are holding as retainage until the exterior is painted.
A
motion “to approve both invoices” was made by Councilman Shoub and seconded by
Councilman Sanders.
Councilwoman
Peters questioned where the concrete work will be performed. Public Works
Foreman Lou Corrales stated near the new entrance for the woman’s restroom.
The
motion carried unanimously 6-0.
Don
reported Wilkinsburg Penn Joint is in the process in relocating their water
line, they have made saw cuts into the road but were not working today. Once
the water line has been relocated WPJWA has agreed to resurface the area from
curb to curb.
Don
asked Solicitor Alexander if item number sixteen on the agenda will require
advertising being this project has been deemed an emergency. Solicitor
Alexander stated if Don deems the situation an emergency then yes, we can
continue under an emergency. Don stated he will seek RFP’s for the wall repair.
A
motion “to allow Don to research creek responsibilities” was made by Councilman
Shoub and seconded by Councilwoman Peters. The motion carried unanimously 6-0.
Code Enforcement: Councilman Sanders reported there were eleven occupancy
inspections filed, seven follow-up occupancy inspections completed, and four new
occupancy permits issued. One zoning permit was issued. There was one trash
ordinance violation, one property maintenance ordinance violation, one zoning ordinance
violation, and one grass and weeds violation that will be sent to the
magistrate. Code Enforcement also canvassed the entire town after the last snow
event and placed a warning notice on all properties that had not removed snow
from their sidewalks.
Solicitor: Solicitor Alexander stated there is a right of way in Bradford
Square that was dedicated to the
borough after Bradford Square phase I was completed. There is a 1/5th
interest that is prohibiting the development of Bradford Square phase II.
Solicitor Alexander stated a motion from council will be needed to condemn the
1/5th interest to allow the development of Bradford Square Phase II
to move forward.
A
motion “to allow Solicitor Alexander to condemn the 1/5th interest
of the right-of-way located in Bradford Square to allow the development of
Bradford Square phase II to move forward” was made by Councilman Sanders and
seconded by Councilman Perovich. The motion carried unanimously 6-0.
EMS: Penn Township Ambulance Director Ed Grant presented the 2018
activity report. Trafford Borough accounts for Fifteen percent of their calls.
The average response time to Trafford is nine minutes, with over four hundred
calls answered for the year. Over 27,000 hours of staffing, the ambulance
service is staffed twenty-four hours a day, seven days a week, and three
hundred sixty-five days a year with over $800,000.00 in operating expenses.
Mayor
Llewellyn asked Ed Grant if a police officer responds to a medical emergency and
are the first at the scene who is responsible to enter the premise? Mr. Grant
stated under statute anytime someone calls 911, you are giving up the right to
the property. All authorities have the right to enter the property to the
extent of the emergency. Mayor Llewellyn questioned what personnel has permission
to enter the premise? Mr. Grant stated any responder that has been summoned by
the 911 center.
EMC: Councilwoman Peters stated she in coordination with John Eliyas Emergency
Management Coordinator continuing to work on the county mandated emergency
action plan as well as the hazard mitigation plan.
Rec Board: Rose Frolinni passed along copies of all Fairmont Playground grant
documents to the borough. The grant has been closed out $98,000.00 came from
the state and $42,000.00 came from the recreation fund. The project totaled
$140,000.00. The new terrace pavilion will not be located where the current
pavilion is located. The new location will be parallel to East Edgewood Avenue
with a handicap accessible entrance and additional concrete. There is a small
barrier fence a few feet from the entrance which will need to be removed. The
benefit of moving the pavilion is to avoid tree roots.
TECDC: The TECDC is partnering with the Friends of the Veterans Memorial
Committee for a night at the races on March 23, 2019, in the Manchester Room.
WHT: Mayor Llewellyn reported the trail event will be held on June 1,
2019, in the Creamery parking lot.
Mayor’s Report: Mayor Llewellyn reported for the month of January there were a
total of one hundred twenty calls, eleven criminal cases filed with additional
pending investigation, and thirty-one citations were issued. Mayor Llewellyn
stated he will coordinate will Lou on the placement of the memorial bench for
Renee Capetta.
Sanitation: Councilman Shoub announced clean-up days for May 3, 2019, and May
4, 2019.
Presidents Report- Councilman Cardiff stated he is still working on changing the
committees. Councilman Cardiff reviewed
last month’s meeting public comment follow-up, the lighting in the parking lot
needs a new ballast.
Second Payment to Victor Paving
A
motion “to approve the second payment to Victor Paving in the amount of
$78,145.00” was made by Councilman Shoub and seconded by Councilman Sanders.
The motion carried unanimously 6-0.
Handicap Parking Space
A
motion “to approve a handicap sign at 533 Fifth Street Extension requested by
Jennifer Brown” was made by Councilwoman Peters and seconded by Councilman
Sanders. The motion carried unanimously 6-0.
Zoning Hearing Board Decision Approval
A
motion “to approve the Zoning Hearing Boards decision for a special permit at
205 Brinton Avenue granting a commercial heating and cooling business in an R-2
zoning district” was made by Councilman Shoub and seconded by Councilman
Sanders. The motion carried unanimously 6-0.
Appointment to Zoning Hearing Board
A
motion “to appoint Dave Hykes to the Zoning Hearing Board with a term expiring
on December 31, 2020,” was made by Councilman Sanders and seconded by
Councilman Shoub” The motion carried unanimously 6-0.
Appoint Project Manager for Terrace Pavilion
A
motion “to appoint Linda Bires as Project Manager for the terrace pavilion
project” was made by Councilman Shoub and seconded by Councilwoman Peters. The
motion carried unanimously 6-0.
Approve Jumbo Block Wall 7th Street & Brinton
Avenue
A
motion “to approve the installation of a jumbo block wall at the intersection
of Seventh Street and Brinton Avenue up to the amount of $40,000.00” was made
by Councilman Shoub and seconded by Councilman Sanders. The motion carried
unanimously 6-0.
Approve Part-Time Police Officer
A
motion “to hire Gerald Myers as a part-time police officer for the Borough of
Trafford at the rate of $15.00 per hour” was made by Councilman Sanders and
seconded by Councilman Shoub. The motion carried unanimously 6-0.
New Business
Councilman
Shoub reported Mr. Markosek will be unavailable to attend our April work
session because he will be in session. Councilman Shoub questioned if council
would be willing to move the next work session meeting to Thursday, April 18,
2019, instead of April 16, 2019, so he is able to attend. Councilman Cardiff
stated we would have to re-advertise, let us reschedule from another time.
Councilman
Shoub called for an executive session immediately preceding this meeting for
personnel, no action will be taken.
Councilwoman
Petersen suggested hiring an additional full-time police officer. She has
spoken with the Chief and there is a lot of training involved with the
part-timers, we hire one and then they leave for a full-time job.
Mayor
Llewellyn also stated the part-timers are divided between different departments
and they are going to pick up shifts wherever the higher rate of pay is.
Councilman
Cardiff stated we just hired a part-time officer tonight. Councilman Shoub
stated all that costs the borough is a uniform allowance. This would be for the
future; the police department was looking to gather a list and a task when
Ashley gets back to work the figures. This is the direction they would like to
go in.
A
motion “to have the Civil Service Commission to commence a civil service exam
for new hires” was made by Councilwoman Petersen and seconded by Councilman
Shoub.
Councilman
Cardiff stated this motion is not to hire an officer but to gather a list.
The
motion carried unanimously 6-0.
Adjournment
Councilman
Cardiff announced the next regular meeting for Tuesday, March 5, 2019, at 7:00
p.m. in the Council Chambers.
A
motion “to adjourn” was made by Councilman Sanders and seconded by Councilman
Shoub. The motion carried unanimously 6-0.