Trafford Borough
Monthly Business Meeting Minutes- September 3, 2019
The Trafford Borough Council held
its monthly business meeting on Tuesday, September 3, 2019, at 7:05 p.m., in
the Council Chambers.
Council President, Kris Cardiff,
called the meeting to order and led the Pledge of Allegiance and Moment of
Silence.
Roll Call of Attendance by
Assistant Borough Manager, Nina Solivan:
(Present) Kris Cardiff, Council President Ed Llewellyn, Mayor
Casey Shoub, Council Vice-President Craig Alexander, Solicitor
Zackery
Cole, Councilmember Don
Glenn, Engineer
Steve
Perovich, Councilmember Ashley
Stack, Borough Manager
Joshua Sanders, Councilmember Adam
Hlad, Code Enforcement Officer
Leslie Peters, Councilmember Brian Lindbloom, Fire Chief
(Absent) Councilmember
Cheryl Petersen
Minutes: A motion “to
accept the minutes of the August 6, 2019, regular meeting” was made by
Councilman Cole and seconded by Councilman Sanders. The motion carried
unanimously 6-0.
Payment of Bills:
A motion “to approve the expense voucher list dated September 3, 2019” was made
by Councilman Perovich and seconded by Councilman Shoub. The motion carried
unanimously 6-0.
Public Comment:
Dolores Sutton 601 Brinton Avenue:
Ms. Sutton came before council to receive an update on properties previously
discussed with maintenance issues.
Borough response: Code Enforcement
Officer Hlad informed Ms. Sutton that the property of Sixth and Duquesne Avenue
is in progress and the property of Sixth and Brinton he will have to investigate.
Larry George 320 Cavitt Avenue:
Mr. George came before council to present before and after pictures of the
TBA’s power wash and paint day. The TBA was able to complete five projects. Mr.
George stated he is happy that individuals are taking pride in their
properties. Mr. George stated if the borough is ever looking to donate to any
local community-oriented groups the TBA is the group. The TBA is currently out
of funding. Mr. George also stated there is a resident in town that is looking
to adopt the Welcome to Trafford sign near BY Park.
Pat Paola 74 First Street: Mrs.
Paola came before council and stated she is here on behalf of Trafford being a
gated community. Mrs. Paola stated whenever there is a dilapidated building, we
throw a gate around it. The Mellon Bank building has wood along the gate, and
it doesn't hide anything. The building where Scales used to be there is a gate
around it. There are some cones around the Bandy building I assume there will
be a gate around that too. We need to beautify this town. What can be done
about these properties? The Mellon Bank building no one has worked there in
over a month. Aren’t they under a court order to be working on the building?
Solicitor Alexander stated yes, they are. Mrs. Paola stated well they’re not.
What are the next steps that council is going to take? Mrs. Paola stated she is
running for council and is looking to join fight the blight campaign. She plans
on looking into how the other towns around us are handling similar issues.
There was an article in the paper that Hempfield is now fining property owners
who are not addressing blight. Mrs. Paola questioned how the borough can get a
program similar in place. Mrs. Paola
questioned if the town hosts a meet the candidates for residents to get to know
who’s running.
Borough response: Manager Stack
stated the borough does not own 315 5th Street. The borough has
applied for a grant through the Westmoreland County Demofund. The county has
received everything at this point the grants are not going to be awarded until
January 1, 2020. Otherwise the borough would have to come up with $30,000.00
out of pocket for demolition of a building that isn’t ours. Code Enforcement
Officer Adam Hlad stated the Bandy building has been condemned. A violation
notice has been sent. The property owner has five days to put up fencing. The
owner will have thirty days to determine whether to make repairs or demolish.
Councilman Cardiff stated there have been meet and greets in the past and they
are held by the political party you are affiliated with. Councilman Cole stated
he has mentioned the program that Greensburg is using to Solicitor Alexander
and they will be looking further into it.
Don Glenn, Engineer:
Don stated on the agenda tonight
there is a motion to award a contract to McKee Asphalt in the amount of
$89,560.30. Don mentioned this is a very attractive bid. The contractor is
looking for work at the end of this season. The next lowest bid was $15,000.00 more.
Don mentioned we will be applying
for a Community Development Block Grant to pave Inwood Road, sections of Mary
Street and Homewood Avenue. The approximate project cost $130,000.00
Don stated prior to paving Inwood
Road there is a sanitary sewer that needs replaced. The estimate for the
sanitary repairs is $175,000.00 to $200,000.00.
Councilman Perovich informed Don
when the contractors removed the trees and debris under the Wallace Avenue
bridge the water is ponding on the left side. Mr. Perovich has concerns for
mosquitoes. Don stated the DEP allows the municipality to remove any debris,
but we are not permitted to dredge. Manager Stack stated if individuals are
concerned about mosquitoes, she can contact the DEP and possibly have them do a
study for mosquito abatement.
Councilwoman Peters questioned on
the bid results there is a section of Stewart Street that is to be paved is
that to be paved after Mr. Stones fixes the runoff and drainage issues from his
hillside. Don stated we have not made any efforts to coordinate but if there is
an issue, we will correct it. Code Enforcement Officer Adam Hlad stated he will
reach out to the adjoining property owner for a status conference.
Borough
Manager:
Borough Manager Stack reported earlier today she received a
notification that there is a proposed inter municipal liquor license transfer
from North Huntingdon Township to Trafford Borough. The location for the
proposed license is for 425, 427, 429 Cavitt formerly Parentes Restaurant. To
approve this transfer council will need to schedule a public hearing and pass a
resolution. Once the date and time has been determined we will advertise and
place on social media.
Manager Stack reported according
to the mechanic, the 2013 Police Charger is no longer fit for patrolling. The vehicle has nearly 98,000 miles on
it. Chief Disso will obtain quotes on
2019 and 2020 vehicles to determine the most cost-effective option for the
borough. Once the quotes are received, Manager
Stack will present them at a Council meeting.
Next week the Public
Works Foreman, Police Chief, and Manager Stack will be meeting with Pitcairn
Public Works to review cameras, ranges, and licensing software.
Manager Stack stated she plans to meet with the Borough
Engineer and Public Works Foreman within the next couple of weeks to discuss
the Westmoreland Conservation Districts’ findings on the water runoff and
flooding at Belleau Wood.
Lastly, ALCOSAN will be sending a representative to the
November 6th Council meeting to discuss their rates which are
included in the borough’s sewage billing.
Code
Enforcement: Code Enforcement Officer Adam Hlad reported there were thirteen new occupancy inspections, and ten
occupancy permits issued. One zoning permit issued. One building permit in
process and one issued. One street opening/ grading permit in process and two
permits issued.
Grass/Weeds include:
841 8th. Filed 4 citations with
Magistrate.
804 8th. Posted, no compliance. 2 citations issued with
magistrate.
7th St. Abated.
Cavitt Ave. 2 separate, both abated.
Gilmore. Abated.
7th St. Overgrowth, abated.
217 Woodlawn. Filed 4 additional
citations with magistrate.
4th. 2 separate, abated.
Edgewood. 4 separate, all abated.
6th. Abated.
Fairmont. 2 separate, both abated.
3rd. 3 separate, all abated.
Homewood. Abated.
Highland. Abated.
Duquesne. In process.
Garbage/Trash/Debris in
progress include:
Pine St. Large pile of debris. Has
until 3rd week of the month, then citation will be filled.
Property
Maintenance in progress include:
Brinton. Fixed.
Stewart St. Storm water management
project in process. Awaiting progress report.
Duquesne. Property owner is getting a
contractor to finish repairing sidewalk. Having contractor redo work.
Highland. Silt fence needs repaired.
Repair made.
Corner
of 3rd and Cavitt. Condemned. Violation notice
sent.
Zoning:
1 Zoning Hearing Board
meeting scheduled.
Solicitor: Solicitor
Alexander stated he met with the property owner of 315 Fifth Street (Cromer
Building) and was able to get an affidavit signed by the property owner stating
the property owner consents to the demolition. The property owner was under the
impression that she had been released of ownership. It took some effort to get
the affidavit signed with language that she was comfortable with as well as
language the county was comfortable with. Regarding the Mellon Bank building
there was a question from the public questioning if there is a court order requiring
work to be done. Solicitor Alexander stated the court order requires the
property owner to apply for a demolition permit for minimal demolitions with
other responsibilities which he could not remember off the top of his head. The
judges’ exact comment was I want boots on the roof within 30 days. Solicitor
Alexander stated he has had multiple conversations with Adam wheatear the
property owner has been compliant with the permit. Adam stated it could be
deemed that they are complying however there has not been anyone on site within
the last three to four weeks. Solicitor Alexander stated if he must go back
into court to meet with the property owner’s attorney Mr. Creenan and ask him
where they are in the demolition plan and ask for a detailed and specific
timeline he will do so. It is a very unsafe structure and action needs to be
taken. Solicitor Alexander responded to Mrs. Paola’s inquiry about
Greensburg/Hempfield’s vacant property registration. Solicitor Alexander stated
in another community that he represents everyone was gung-ho about adopting the
ordinance however it became difficult to enforce. That may not be the case here
in Trafford but is something to explore. Regarding the transference of the
liquor license it is a very easy process. We have done this in the borough
before. There will need to be a public hearing and council will need to approve
a resolution and send a copy to the Liquor Control Board. Solicitor Alexander
recommends the hearing be held immediately preceding next months meeting at
6:30 pm. Lastly, item number ten on the agenda is provision to accept the
resignation of Councilwoman Petersen. This process is a bit different than
other previous vacancies. The wrinkle is that if a vacancy in office occurs
more than 60 days from the next municipal election, then a special election
occurs at that municipal election for the remainder of Mrs. Petersen's term. If
council were to accept the resignation today, the vacancy is created today.
There's 63 days to the next municipal election. Which means that whoever
council appoints in 30 days basically will serve until January. In my opinion
it's hard to get people to serve or to even respond to vacancies. My suggestion
to council is if the vacancy occurs within that 60-day window then when an
appointment is made, they serve the remaining term. There's no special
election. My recommendation to council is to table the acceptance of the
resignation. You have 45 days to consider it, and if you don't accept it within
that 45-day period, it's deemed to be accepted. That would put you within that
window of 60 days to the next municipal election whereby you're not having an
election for a two-month period. Trying to find somebody that's willing to
serve for two months while the Democratic party and the Republican party
nominate somebody for the remainder of the term. I think that that should be a
council decision. Who council wishes to appoint to that position, and I'll read
it to you if you can follow along. Its worded kind of strangely but what it
says is if there's more than 60 days before the next municipal election.
There's a special election and if it's after 60 days It's the remainder of the
term. Section 901 of the borough code states If any vacancy occurs in the
office of the mayor, member of council, auditor controller or tax collector by
death, resignation under subsection a1 for termination of residency from the
borough or from the ward in the case of award office or by failure to take the
required oath to give bond as required by law or ordinance or to provide and
the affidavit required under section 801 or in any manner whatsoever The
council shall fill the vacancy within 30 days by appointing, by resolution and
registered electrical, the borough or of the ward in the case of a wad to hold
the office. Here's the important part. If
the term continues that long until the first Monday in January after the first
municipal election occurring more than 60 days after the vacancy occurs. If you
vote to accept the resignation today, the vacancy occurs today and the first
municipal election occurring more than 60 days after the vacancy occurs, it's
in 63 days at which time and eligible elector shall be elected to the office
for the remainder of that term. Council can take my recommendation, or they
could choose not to take it, but my recommendation is to table that for the
time being. And then either schedule a special meeting at a later date or let
it go to a deemed acceptance at which time you have 30 days to fill the vacancy
for the remainder of the term. That concludes my report. Councilman Cardiff
questioned if the motion were to be tabled could that be voted on at the
October meeting, which is on October 1st. Solicitor Alexander stated
yes. Councilman Cardiff sated then we would not have to have a special meeting.
Solicitor Alexander questioned when the letter of resignation received? Manager
Stack stated it was confirmed August 19th, she did not date letter.
Solicitor Alexander stated forty-five days after August 19th is
Thursday, October 3rd. So, you're within the 45-day period for a
decision on October 1st.
EMS: No
report.
Trafford VFD: Fire Chief
Lindbloom reported a total of nine calls for the month of August with one
hundred and twelve total calls for the year. Overall response time dispatch to
arrival five minutes and twenty seconds. Dispatch to the first unit enroute one
minute and forty seconds. The engine out front with the black bunting is due to
the loss of long-term life member Leslie Weiser he passed away last weekend. He
served 34 years on the fire
department holding positions all the way up to the chief of the department
president he served from 1952 to 1986. He also served as a County and a state
delegate for Trafford representing us for our endeavors in the County and at
the state back during those timeframes. It was a lot bigger deal back then to
go to the state and the County committees and press for laws and litigation. In modern day those things happen by email and text messaging and
nobody trucks across the state. Back in 1952 it took three days to get to
Harrisburg. You can imagine what it was like way back then. We had a good
showing for our firefighter’s ceremony last night and today we had the funeral
procession. The truck will be moved tomorrow morning. Chief Lindbloom stated we
didn't get to have our meeting and I'm looking forward to that. Chief Lindbloom
stated he wanted to re offer his assistance in helping find a permanent
solution to the emergency management coordinator. Chief Lindbloom offered to do
it and that he’d like to find a better and more permanent solution. Chief
Lindbloom stated we can get together and talk about that, I know we're without
one. Chief Lindbloom mentioned in his email that he would be happy to serve as
interim as he has been off and on for the last 15 years. Chief Lindbloom stated
he still has all the equipment and files and has maintained them because this
happens a lot. Thankfully we're not getting any of this weather from the
hurricane. We've had previous ones come through and I guess there's another
name storm already out behind this one. The 200 club is coming up November 9th
tickets are on sale now.
EMC: Manager Stack stated as Chief Lindbloom offered to help the
borough there is something that she should’ve mentioned however she wasn’t sure
if it was going to come up under the public safety chair or co-chair. We are
planning on meeting with a Penn Township’s EMC to discuss possible options
about utilizing their services since they already have a program in place. One
of Manager Stack’s main concerns with Chief Lindbloom offering to serve as
interim or permanent under the state's manual for emergency management handbook
one of the first things it says is it's not advisable to select the police
chief or the fire chief for the position. We'll see how the meeting goes and
then we're going to go from there as to what we need to iron out and see how
we're going to handle it from there. We will discuss that amongst the chair,
co-chair, and herself. Manager Stack
will then report back to all of council and see how things go from there.
Rec Board: No report.
TECDC: Councilman
Shoub stated the house at the corner of Stewart and Wallace Avenue is on the
list at the county for demolition. The TECDC paid for this property to be
demolished with consent from the property owners.
WHT: No report.
Mayor’s Report:
Mayor Llewellyn reported for the month of August there were one hundred fifty
documented calls, with twenty-three citations issued and nine criminal cases
filed. Mayor Llewellyn reported the Crime Watch will be hosting an event at By
Park on September 28 from 12:00 p.m. to 2:00 p.m. They will be giving away bike
helmets and are also having a bike raffle. This event is for residents twelve
and under.
General Government: Councilman
Perovich stated there is a pending vacancy on council which was previously
discussed.
Finance: No report.
Community Development: Councilwoman
Peters provided an update on the Holiday Happenings Committee. The committee
will be meeting in preparation for this year's event. Councilwoman Peters
questioned if the room is still reserved for December 7th? Manager
Stack replied yes. Councilwoman Peters stated we're in need of cookie bakers
again. We needed at least a thousand cookies so if 100 people bake one dozen
cookies, we will be good. Manager Stack questioned if anyone would like to help
or if anyone has questions should we direct them to Councilwoman Peters email.
Councilwoman Peters said yes that will be fine.
Public Safety: No report.
Public Works: No report.
Sanitation: No report.
Presidents Report-
No report.
Resignation of Cheryl Petersen
A motion “to table the resignation
of Councilwoman Petersen” was made by Councilman Cole and seconded by
Councilman Shoub.
Solicitor Alexander stated you
might want to think about getting your letters in if you want to serve that
two-year remaining term of Mrs. Petersen.
The motion carried unanimously
6-0.
Advertisement for letter of interest for vacant council seat
A motion “to approve an
advertisement seeking letters of interest for the Trafford Borough Council.
Letters must be submitted to the borough by Thursday, September 26, 2019” was
made by Councilman Shoub and seconded by Councilman Sanders.
Mayor Llewellyn questioned what
happens if the four people that are on the ballot for November and one of them
submits a letter of interest. Is there a name still on the ballot? Solicitor
Alexander stated yes. Councilwoman Peters stated no, I thought not. I thought
if they got appointed that they couldn't run to be voted on because they were
already sitting. Solicitor Alexander stated their names already on the ballot.
There's no way to get a name off the ballot at this point. Mayor Llewellyn
questioned if a candidate takes the vacant seat and gets elected what happens.
Councilman Shoub stated the individual would have to resign one and take the
other. Solicitor Alexander stated It's the same as if you a run for two open
seats and in the May primary if you get on the ballot for both parties in the
fall you must decline one. That is a consideration that council will need to
think about when letters come in. However, you will not be able to get your
name off the ballot by November after October.
The motion carried unanimously
6-0.
Appoint alternate to Zoning Hearing Board
A motion “to appoint John Daykon
as an alternate on the Trafford Borough Zoning Hearing Board” was made by
Councilman Shoub and seconded by Councilman Cole.
Manager Stack stated currently we
have 3 members if a member is not present that only leaves you with two members
which is still a quorum, but the Zoning Attorney has requested we appoint
alternates. Anybody who wants to put in for the planning commission as well or
taking letters of interest for that. I have not received any. So, manager Stack
was excited to see Mr. Daykon volunteer for this position. He has served as a
public servant before and he knows what it entails, and I think this is good
for the borough. If council chooses to appoint him tonight, he can be sworn in
by the mayor.
The motion carried unanimously
6-0.
Authorize contract with McKee Asphalt
A motion “to authorize a contract
with Mckee Asphalt Paving in the amount of $89,560.30 for the 2019 paving project” was made by
Councilman Shoub and seconded by Councilman Cole.
Councilman Cardiff stated the
streets to be paved under this contract are as follows; Duquesne Avenue near
Third Street which is just a small portion, Brinton Avenue and Sixth Street
intersection, Fairmont Avenue between Fourth and Sixth, and the Stewart street
underpass.
The motion carried unanimously
6-0.
Authorize Glenn Engineering to advertise for sanitary repairs on
Inwood Road
A motion “to authorize Glenn
Engineering to advertise for the repair of the sanitary sewer line on Inwood
Road” was made by Councilman Cole and seconded by Councilman Sanders.
Councilwoman Peters stated this is
what was discussed last month of course. Manager Stack stated yes. This is why
we had to switch in our paving project. We had to switch Fairmont with Inwood
because we knew there was a major issue with the sanitary line there. At that
time, we needed to figure out the estimates. Public works wheeled the road to
see how long the line was. PTSA had to
come and take additional footage of the pipeline so we could have a better
understanding of what we're looking at. The work needs to be done prior to
applying for the Community Development Block Grant. That funding will not be
distributed until late 2020. The CDBG funds can only be used within a certain
census tract that is eligible and Inwood and Fairmont are eligible. That's why
we swapped them. Manager Stack stated she spoke with the engineer and any
payments for repairs to the Inwood Road sanitary line would not be written
until January. Since this is something that we were not expecting, we will be
sure to place the repairs into the 2020 sewage budget.
The motion carried unanimously
6-0.
Authorize Manager to apply for CDB Grant
A motion “to authorize the borough
manager to apply for a 2018-2020 Community Development Block Grant to pave
sections of Inwood Road, Mary Street and Homewood Avenue” was made by
Councilwoman Peters and seconded by Councilman Sanders.
Manager Stack stated the borough
is only eligible to receive a little less than $85,000.00 which is left as our
remainder. As Don stated previously some of those costs are not covered in the
grant but that's something that we can budget because this is something that
would probably not be taking place until 2021. We’re trying to get the most
bang for our buck under the grant. Manager Stack mentioned that she will be
looking at a Pa Small Water and Sewer Grant for Meadow Street. The information
on that will be coming out in the end of September. So hopefully she’ll be able
to have council vote on that in October.
The motion carried unanimously
6-0.
New Business
A motion “to hold a public hearing
on October 1, 2019, at 6:30 for the purpose of Transferring a Liquor License to
425, 427, 429 Cavitt Avenue formerly known as Parentes” was made by Councilman
Shoub and seconded by Councilman Perovich. The motion carried unanimously 6-0.
Mayor Llewellyn swore in John
Daykon to the Zoning Hearing Board as an alternate.
Mayor Llewellyn swore in Leslie
Peters to the Planning Commission.
Councilman Perovich stated he
isn’t sure if he should call this new business or not, but he thinks we should
remind the residents of the borough that garbage shouldn't be put out until the
day before and around five o'clock. Councilman
Perovich stated he’s rode around town the last couple of weeks and there's a
lot of trash being put out way before trash day and it makes the town
unsightly. Whenever we have a holiday Waste Management puts out an email or
phone call that the services will be delayed.
Adjournment
Councilman Cardiff announced the
next discussion meeting which will be Tuesday, September 17th, 2019,
at 7:00 PM in the Manchester room. Glenn Engineering will be presenting
information on MS4. This is a very important meeting. If you can please make
it, please do. Tell your neighbors to come and be educated on the MS4 mandates.
It's an informative session on what the state and federal government requires
the borough to do with different aspects regarding rain water and any kind of
storm water etc. This will help you understand a lot of the things that we have
to do here to comply with all of that and how much more it is every year that
they keep adding on to us.
Councilman Cardiff announced the next regular meeting
for Tuesday, October 1, 2019, at 7:00 p.m. in the Council Chambers with the
meeting prior to that at 6:30 PM as we discussed before for the liquor license
hearing.
A motion “to adjourn” was made by
Councilman Sanders and seconded by Councilman Cole. The motion carried
unanimously 6-0.